DJ-R1 LRSD Board Policy | www.lrsd.org

DJ-R1 LRSD Board Policy

Published by jackbgarvey on Mon, 07/29/2013 - 14:25

LITTLE ROCK SCHOOL DISTRICT - NEPN CODE:  DJ-R1

 

PROCUREMENT REGULATIONS

 

General Principles of Applicable Law:

The Little Rock School District's Procurement regulations will be governed by the applicable laws of the State of Arkansas.

 

Obligation of Good Faith:

All parties involved in the negotiation, performance, or administration of procurement transactions or contracts are required to act in good faith.  "Good faith" means honesty in fact in the conduct or transaction concerned with the observance of reasonable commercial standards of fair dealing.\

 

Application:

The regulation will apply to every expenditure of District funds or funds controlled by the District, regardless of their source, including state and federal assistance moneys, under any contract or procurement action for commodities or contractual services.  It will also apply to the disposal of District commodities.  Nothing in these regulations promulgated hereunder will prevent the District from complying with the terms and conditions of any grant, gift, bequest, or cooperative agreement that does not violate Arkansas Law or Board Policy.

Representatives from Departments of Operations, Curriculum and Instruction, Administrative Services, Financial Services, and School Services will recommend a District wide authorization level of expenditures.  The Superintendent will approve an expenditure authorization level.

The District will seek business and bids from all eligible vendors, regardless of race, creed, color, sex, national origin, age, or handicap.

Specific guidance for purchasing may be found in regulation in the District Operations Manual (Procurement (Purchasing)) and administrative directives issued as clarifications.  For issues not addressed by policy, board regulations, administrative directives, or District Operations Manual, the American Bar Association Model Procurement Code for State and Local Governments will provide guidance.

 

Designated Purchasing and Contracting Official:

The designated legal purchasing agent for the Little Rock School District is the Director of Procurement.  This appointment is in accordance with State Law.

 

Procurement Director’s Authority:

Except as otherwise expressly provided in this regulation, the authority of the Procurement Director encompasses procurement of all commodities, services, and construction on behalf of the Little Rock School District, regardless of the source of funding.

 

Authority to Delegate:

The Director of Procurement will have the authority to delegate certain procurement functions and responsibilities to enhance effectiveness and economy, and convene committees or advisory councils as may be necessary to accomplish procurement activities.  The Director will retain oversight and general management authority in instances where purchasing activities have been delegated.

 

Coordination:

The Director of Procurement will coordinate with user schools and departments in the development of requirements and specifications.  Users will provide specifications when technical or nonstandard factors are involved or when special knowledge or skills are needed.

 

Unauthorized Purchases:

 

Except as provided herein, it will be unlawful for any District official or employee to order or initiate purchase of any commodities, services, or construction, or make any contract or agreement within the provisions of this regulation other than through the Procurement Department.  The District will not be obligated for any purchase or contract made contrary to these provisions.

 

Procurement Violations:

The Director of Procurement will have investigative responsibility involving alleged violations and make recommendations to the Superintendent in those instances of actual violations of procurement statutes as prescribed by state law.

 

 

Date:  February 22, 2001